Every member logs in. Every officer sees everything. No QuickBooks.
With a spreadsheet or QuickBooks, one person holds all the information — and everyone else has to ask. ClubForAll gives every member their own login so they can RSVP to events, pay their own dues by card, see who's coming, and manage their own profile. Officers see current reports. The treasurer gets simple accounting that's right-sized for a club.
What your members and officers actually get
Every member gets their own view of the club.
Each member logs in with their own email and password — from any phone, tablet, or computer. There's nothing to install and nothing to learn. They see what's coming up, they take action themselves, and information stays current without anyone managing a spreadsheet.
Officers see everything — not just the treasurer.
With QuickBooks or a spreadsheet, financial information lives with one person. In ClubForAll, officers — President, VP, Secretary, any titled member — get read access to the member directory, event attendance, budget reports, and financial activity. The right people always have the current picture.
Assigned automatically by their title in the system. No extra setup.
- Full searchable member directory with contact details
- Live RSVP and attendance list for every event
- Budget vs. actual reports by event and by account code
- Full payment history — who has paid dues and who hasn't
- Expense requests submitted by any member, with receipt images
- Revenue and expense ledger for the current fiscal year
Creates and manages all records. Approves, edits, and keeps history clean.
- Everything in the officer view, plus full edit access
- Create and publish events, set capacity and pricing
- Add and manage members, assign titles and roles
- Post dues items, override payments, mark checks received
- Approve expense reimbursements and record check payments
- Manage the chart of accounts, budgets, and fiscal year settings
- Enter expenses, revenues, and vendor invoices
- Create and publish ballots and surveys; results tally in real time
- Lock prior fiscal years to protect historical records
The accounting a club actually needs — not everything QuickBooks has.
QuickBooks is built for businesses with payroll, inventory, accounts receivable, and a full-time bookkeeper. Your club needs a chart of accounts, a way to record income and expenses, budgets by category, and a report at the end of the year. That's exactly what ClubForAll includes — nothing more, nothing less.
- Chart of accounts you set up once — dues income, venue rental, food & beverage, scholarships
- Per-event budgets and operational budgets side by side
- Record income and expenses as they happen, tied to an account code
- Budget vs. actual report — by event or by account code — in one click
- Vendor records for recurring suppliers and invoices
- Bank reconciliation — match your transaction ledger against your bank statement
- Lock prior fiscal years so history can't be accidentally changed
- AI reads uploaded receipts and fills in expense details automatically
Everything that comes with ClubForAll
Member Directory
Searchable roster with contact details, photos, titles, and status. Each member picks which fields — phone, address, birthday — are visible to others in the directory.
Events & RSVPs
Publish events with capacity, guest limits, RSVP deadlines, and pricing. Live attendance list updates as members respond.
Online Dues & Event Payments
Members pay by card through Stripe. Supports new-member vs. returning rates, late fees, and manual check overrides.
Budgets & Reporting
Chart of accounts, per-event and operational budgets, income and expense tracking, and budget-vs-actual reports.
Expense Reimbursements
Members photo and submit receipts. AI reads vendor, date, and amount. Officers approve; treasurer records the check number.
Ballots & Surveys
Officers post a ballot or survey question; members vote or respond within the app. Results tally automatically — no Google Forms, no reply-all email threads.
Import & Migration
Already have a member list in a spreadsheet or a chart of accounts in QuickBooks? Import both in minutes — no re-entering records by hand.
Priced for clubs, not corporations.
Flat monthly rate — no per-member fees, no feature tiers. Every module is included: member logins, event RSVPs, Stripe payments, accounting, reimbursements, member directory, ballots and surveys, and reporting. Request a demo and we'll talk through the right fit for your club size.
See it working for your club in 30 minutes.
Send a short note and I'll schedule a live walkthrough built around your club's specific situation. No pressure — if it's not the right fit, I'll say so.
- Live demo — member view, officer view, and accounting
- Honest answers about what it can and can't do
- Flat pricing, no per-member charges
- Setup typically takes less than one hour